Administrative assistant, Receptionist / Notre-Dame Cemeteries

Reporting to
The Lead Counsellor

Summary

• Occupy the position at the reception
• Greet clients and families who come to the cemetery
• Assemble the files and packages, photocopies
• Make appointments and organize the schedules
• Coordinate cemetery services with the maintenance team
• Answer phone calls, reply to correspondence and ensure appropriate follow-up
• Transmit the documents in accordance with the various requests
• Maintains updated systems for filing, inventory, mailing, and databases
• Scanning and filing of documents
• Handling archived documents
• Sorting of documents
• Answer phone calls to support the reception if needed

Requirements and skills desired

• High School diploma
• College diploma in office administration or office technology would be an asset
• Experience in customer service or in a similar position
• Superior telephone manners and strong interpersonal skills
• Diplomacy and tact
• Ability to work with the public
• Ability to demonstrate great compassion and dignity
• Ability to work alone and in a team
• Excellent communication skills (verbal and written) in both official languages (English and French)
• Ability to manage multiple files at once and meet deadlines, while delivering quality results
• Recognized for his/her rigor, integrity, confidentiality and autonomy
• Excellent knowledge of the MS Office suite
• Knowledge of the Roman Catholic Church would be an asset.

Job type

• Temporary (May-October 2022) full-time - 35 hours per week.
• 8:00 am to 4:00 pm Monday to Friday (including one (1) hour unpaid lunch break)  

Salary
Base salary: $17.53 per hour

How to apply
Send a cover letter and resume indicating your name and the position title in the subject line of your email to recruitment@archottawa.ca.  

Only candidates selected for an interview will be contacted.


Application Deadline
May 29^th, 2022