BISHOP’S SECRETARY

Position:

- Bilingual (French-English) full time position for the Roman Catholic Diocese of Timmins in Timmins, Ontario.

- The Bishop’s Secretary reports to the Bishop of the Diocese.

Position Description:
The secretary will assume administrative and secretarial tasks at the request of the Bishop in order to optimize office procedures. He/she will be the point of reference to schedule appointments with the Bishop and to plan confirmation dates in the parishes. He/she will assist colleagues by helping them plan diocesan celebrations.

Responsibilities:
- Answer telephone calls/emails addressed to the diocesan Bishop and redirect them.
- Schedule and attend meetings of some diocesan committees, prepare the agendas and write the minutes.
- Prepare and transmit the Bishop’s correspondence, memos and other documents. - Archive and update the Bishop’s correspondence and documents.
- Control supplies for the Bishop’s office.
- Organize travels for the Bishop. - Manage the files of foreign priests.
- Update and publish the Diocese of Timmins website.
- All other related tasks.

Qualities and skills required:
- Excellent sense of organization, initiative and quality work.
- Excellent oral and written communication skills.
- Good interpersonal relationships.
- The person in this position must be Catholic and demonstrate discretion and professionalism.

Qualifications:
- Secretarial diploma or its equivalent.
- Two years experience in a secretarial position.
- Proficiency in Microsoft Office software.

Start Date: November 2022              Salary: to be determined

Any interested person with the required qualifications is invited to submit their curriculum vitae before October 1, 2022. Human Resources – R.C.E.C. of the Diocese of Timmins 65 Jubilee Ave. East, Timmins (Ontario) P4N 5W4 Telephone: 705-267-6224 / Facsimile: 705-267-6226/ Email: econome@dioctims.ca